The Constitution of Asian University Sports Federation
Part I Preliminary
The interrelation of the Asian Community in many aspects of national life has gone a long way through the years. The founding of the Asian community has always been the source of inspiration and pride to who ever endeavors to foster closer relationship and understanding among the people of the various countries in the region.
In the light of the spirit, any organized activity designed for the purpose of improving and enriching should be encouraged and geared towards the development of all human resources leading to a younger generation healthy, dynamic, disciplined and dedicated community.
Part II The Name, the Logo and the Office
Article 1 The Asian University Sports Federation shall be abbreviated to AUSF, and hereafter referred to as the Federation.
Article 2 The logo of the Asian University Sports Federation portrays the letters “AUSF” under the first capital letter “U”, the bigger one, in dark blue color, and the second capital letter “U”, the smaller one, in yellow color, in the bigger one with a flame of torch on the top, and having the calendar year of 1992 (in red color) under the smaller one.
Article 3 The registered office of the Federation is No. 35 Damucang Hutong, Xidan, Beijing, P. R. China 100816.
Part III Objectives
Article 4 The aim of the Federation shall be to strengthen international ties, appreciation and understanding among the students in Asia and to further the general objectives as follows:
1. To promote and develop in youth of Asia the physical and moral qualities which are the basis of sports.
2. To educate young students sporting excellence and
the spirit of amateurism, thereby helping to spread the Olympism.
3. To bring together the students of Asia, thereby activating university sports, and promoting friendship among Asian countries or regions.
4. To foster better understanding and the public awareness through exchange programs of sports and culture of Asian countries.
5. To help enhance the level of athletic skills and performance of the Asian student-athletes.
Part IV Membership
Article 5 Membership shall be composed of national University Sports Boards or any national organizations responsible for the university sports activities in the Asian regions.
Article 6 The decision to admit new members shall be the authority of the General Assembly of the Federation. The membership will be valid upon paying an annual membership fee USD 100.
Part V General Assembly
Article 7 General Assembly is the highest policy body of the
Article 8 General Assembly shall be held at least once in every
Article 9 Each member shall have two accredited representatives
but only one vote on the General Assembly Meeting.
Article 10 The quorum for General Assembly shall be at least half of
Article11 At the request of at least half the members, an extraordinary General Assembly meeting may be held.
Article 12 Notice of meeting together with the Agenda for General
Assembly should be sent to members at least 3 months in advance.
Article 13 Members wishing to place an item for discussion in the
Agenda must notify the Secretary General at least 6
weeks before General Assembly.
Article 14 The conduct of General Assembly will be in accordance
with the by rules and regulations of the general Assembly.
Article 15 General Assembly shall elect an Executive Committee
with the following office bearers:
(2) Senior Vice President
(3) Two Vice Presidents
(4) Secretary General
(5) Vice Secretary General
(7) Four Assessors
(8) Chairman of the Sub-Committee on University Sports Rules
(9) Chairman of the Sub-Committee on University Sports Research and Development
(10) Chairman of the Sub-Committee on Public Relations
(11) Chairman of some other Sub-committees appointed by Executive Committee when necessary
(12)The Executive Committee may appoint not more than 4 members to the Committee.
(13)And the Executive Committee is also empowered to appoint a pane of advisors as appropriate, who have no right to vote.
Article 16 Nomination form for office bearers from members must
be forwarded to the Secretary General 6 weeks before the General Assembly. The Secretary General will forward all nominations to members at least 2 weeks
Part VI Election of Officers
Article 17 President, Senior Vice President, Vice Presidents,
Secretary General, Vice Secretary General, Treasurer, Auditors, Assessors and Chairmen of Sub-Committees shall be elected for a rotating term of 2 years by General Assembly. President and Secretary General cannot be from the same member countries or regions.
Part VII Management
Article 18 The affairs of the Federation shall be managed by President, Senior Vice President, two Vice Presidents, Secretary General, Vice Secretary General, Treasurer, four Assessor, two Auditors, and Chairmen of the Sub-Committees and delegates representing AUSF members.
Part VIII Finance
Article 19 The Federation shall be empowered to raise funds and
accept donation from acceptable sources for the Federation’s revenue.
Part IX Expenses
Article 20 Expenses incurred for the Federation’s meetings shall be
borne by the host member of the meetings. AUSF will subsidize such meetings, the sum of which may be decided from time to time by the Executive Committee. All expenses of the Federation’s other activities shall be borne by the respective participating members.
Part X The Federation’s Activities
Article 21 The sports congress, cultural festival or championships of
the Federation shall be held at least once in a year.
Part XI Executive Committee Meetings
1. The Ex-Co meeting shall meet at least once a year.
2. Three month’s notice in written by the Secretary General shall be given to all members of the Executive Committee.
3. At any meeting of the Executive Committee, at least one half of the members must be present to constitute a quorum.
4. In the event of the tie votes, President has casting votes.
5. President shall preside at all meetings of the Executive Committee. In the absence of President, Senior Vice President shall preside. In the absence of Senior Vice President, one of Vice President shall preside. In the absence of President and all Vice Presidents, the members present shall elect one of their members to chair the meeting.
1. The Executive Committee may, at any time and for any special purpose, call an extraordinary Ex-Co meeting.
2. At least one month’s notice of such extraordinary meeting shall be given within two weeks of receiving the Secretary General’s written request stating the purpose and the agenda for the meeting.
Part XII Duties
Article 24 President shall:
1. Provide leadership in co-coordinating the work of the Federation.
2. Preside at the meeting of the Executive Committee and General Assembly.
3. Call meetings as needed.
4. Confer with appropriate officers and sub-committees of members in regard to progress and programmes of the Executive committee and the General Assembly.
5. Serve as ex-officio member of all Sub-Committee.
6. Decide and act together with the Secretary General on routine matters of the Federation.
Article 25 Senior Vice President and two Vice Presidents of the
Federation shall assist the President in having his duties carried out and serve as ex-officio member of all Sub-Committee.
Article 26 Secretary General shall:
1. Serve as coordinator in the administration of the Federation business and projects.
2. Arrange for minutes to be taken at each meeting of the Executive Committee and the General Assembly and have copies of each minutes distributed to members of
the Federation and other related agencies.
3. Prepare the Federation’s Reports for distribution to members.
4. Serve as an ex-officio member of all sub-committee.
5. Shall operate an interest account, the amount of which
shall be determined by the Federation.
Article 27 Vice Secretary General shall:
Assist the Secretary General in his duties and to cover
Article 28 Treasurer shall:
1. Be responsible for the custody of all funds of the Federation, which shall be deposited with a commercial bank approved by the Executive
2. Prepare the statement of accounts.
3. Receive all dues established by the Federation.
4. Prepare and present a proposed budget to the Ex-Committee for approval.
5. Prepare and issue cheques which shall be signed by the Treasurer and either the President or the Secretary
Article 29 The Auditor shall examine the balance sheet and income-expenses accounts showing the annual financial status of the Federation, then certify and submit them to the Executive Committee for approval.
Article 30 Chairman of the Sub-Committee on University Sports
Technical and Rules shall:
1. Draw up the technical rules and regulations of Asian University Games and Championships.
2. Control the technical conduct of sports events of Asian University Games and Championships.
3. Advise the Executive Committee concerning any general problems of a sports technical nature.
4. Form any working groups whose composition must be approved by the Executive Committee of AUSF.
5. Meet its members at least annually.
Article 31 Chairman of the Sub-Committee on University Sports
Research and Development shall:
1. Promote scientific and technical study of university sports, especially by conferences, reports, publications and all other appropriate measures.
2. Foster and exchange of sports research information among the Asian member countries or regions and other international sports organizations.
3. Cooperate with other international organization in the promotion of sports personnel exchange.
4. Meet its members at least annually.
Article 32 Chairman of the Sub-Committee on University Sports Public Relations shall serve as the central public relations unit of the Federation.
Part XIII Amendment
Article 33 The Constitution of the Federation may be amended only
at General Assembly Meeting. Any proposed changes or additions to the Constitution shall first be sent to the Secretary General for discussion only at the Executive Committee meetings and dissemination to members. General consensus for the adoption of the amendment shall be required from two-thirds of the quorum of the
General Assembly of the Federation.
The Asian University Sports Federation (AUSF) was formed in 1992 aims at providing a platform for all university students in Asia to exchange and interact through sports. The national university sports federation in each country/region may apply for membership of AUSF and join all programs and events organized by the Federation. As of March 2009, AUSF has a total of 33 members. When the Federation was established in 1992, there was only 10 founding members; membership of AUSF has grown significantly in the last twenty years.
Purpose of AUSF
The purpose of AUSF is to promote international friendship, respect and understanding among Asian nations and it has the following specific missions:
- To promote and advance sports for harmonious development of mind and body of Asian collegians and for holistic education.
- To educate virtues of sports and the spirit of amateur sportsmanship and to propagate and understand Olympism.
- To affirm friendship among Asian collegians through active sports exchange programs between Asian universities.
- To increase the awareness and understanding between nations by active sports and cultural exchange programs.
- To strive to strengthen technical skills and level of performance for college athletes.
Establishment of AUSF
At the World University Games held in Duisberg, Germany in August 1989, leaders of the delegations from Korea, China, Japan, Mongolia, Hong Kong, Indonesia, Malaysia, Chinese Taipei and Thailand happened to meet and discuss on the development of university sports in their country/region. They all felt the importance of mutual support in the development of university sports and the initial idea of forming a regional/continental federation came out naturally. There were two subsequent meetings held in Hong Kong in February 1990 and in Kuala Lumpur in August 1991 respectively to prepare for the establishment of the Asian University Sports Federation as an umbrella society in development of the university sports in Asia. Organizational structure, purpose, and the constitutions were drafted and agreed at these two meetings.
As a result of the concerted effort of this group of sports leaders, the Inaugural General Assembly was held on 28th March 1992 in Bangkok, Thailand. The ten founding members were China, Hong Kong, Indonesia, Korea, Japan, Malaysia, Mongloia, Chinese Taipei, Thailand and Vietnam. Seven nations from the Far East also sent in their observers. At this General Assembly, Prof. Bunnag PATCHAI of Thailand was elected the inaugural President and the first Exceutive Committee was also elected.
The GENERAL ASSEMBLY is the highest authority of the AUSF. It brings together every four years the national university sports federations which are AUSF members and elects the Executive Committee for a term of four years. It formulates the major policy and issues. At the fourth General Assembly held Beijing, an amendment was made to the constitutions to increase the frequency of the General Assembly to be held in every two years and to extend the term of office of the Executive Committee from four years to six years.
When the General Assembly is not in session, the EXECUTIVE COMMITTEE looks after the general affairs and to make decisions to ensure the proper functioning of AUSF. Members of the Executive Committee is elected at the General Assembly and the composition includes:
President (1) ,Senior Vice-President (1) ,Vice-Presidents (2) ,Secretary General (1) ,Vice Secretary General (1) ,Treasurer (1) ,EC members (4) ,Auditors (2)
The Executive Committee meets once a year to take care of the general business of the Federation. When the full Executive Committee is not available, a STEERING COMMITTEE would meet. Members of the Steering Committee consists of the President, Vice-Presidents and Secretary General and the Treasurer, a total of 8 members. Decisions of the Executive Committee and the Steering Committee will be submitted to the General Assembly for endorsement.
The SECRETARIAT takes care of the day to day operation. The Secretariat is located in Beijing since 2004 and is well supported by the Federation of University Sports of China. With the subvention of the International University Sports Federation starting from late 2008, the Secretariat has secured an office in Beijing, purchased furniture and office equipment. With the genuine effort of the Secretariat staff, the AUSF is now officially incorporated in China as the Continental Federation in university sports in Asia.